Would you like to experience the joy of being a guest at your own event? At our catering company, we understand the importance of ensuring that your next event runs smoothly. Whether you’re organizing a corporate meeting, conference, open house, networking event, or a more intimate gathering like a birthday or wedding anniversary, the task can often feel overwhelming.
Questions may arise such as: What is the best entertainment option to keep all guests engaged? Should you hire a private chef in Kissimmee to handle the culinary delights? Is the chosen venue spacious enough to accommodate your guests while remaining within your budget? We know there are many factors to consider, but that doesn’t mean you can’t streamline the planning process and enjoy the company of your attendees, just like any other guest at your event. Allow us to share a few valuable pointers to help you ensure that your next event goes off without a hitch.
Events like birthdays, weddings, graduation, or anniversaries have clearer pre-set goals; a memorable experience for both the host and guests. Others, like corporate events, require a more thorough approach to establish the type of goal set. For instance, if the event is geared to improve brand awareness and attract more qualified leads, this would be planned differently than a recruitment affair to find the best talent for your team. Establishing what you hope to achieve tells you the best approach to realizing the goals, thus kicking off your planning stages, and, ultimately, what makes it easier to ensure your event runs smoothly.
Planning an event a few weeks from D-day is a perfect recipe for chaos. Event service companies recommend planning 4-6 months in advance and professional catering to book 2-3 months in advance. Planning ahead ensures you have ample time to vet and book the preferred venue, talent, and vendors.
At Well Kept Services, we understand the significance of planning an event early. That is why we offer our food service to be booked up to 6 months in advance. By planning in advance, we have ample time to collaborate closely with our clients, understand their vision, and tailor our services accordingly. This proactive approach allows us to handle any challenges that may arise, customize the menus, secure the necessary resources, and deliver a truly exceptional experience for our clients and their guests.
Even for family and friends-only events, you need to consider guest information to ensure you are up-to-date with their current situation. Things like: travel plans, accommodation, menu, and entertainment, among other logistics, can make or break your event if you don’t gather as much information for practical planning.
The research isn’t much different for large events. You need to consider what would attract more target guests to the event and what it’ll take to keep them interested and help realize your objectives. The information helps you ensure you attract enough guests and effectively engage them to achieve your goals.
Guests’ information is crucial since it determines where, how, what, and when the event should be held. For example, at Well Kept Services we go through your dietary needs, any possible allergies, and food preferences before planning any and all events. It is imperative to use that we gather this information to ensure the best possible menu for your guests – and your budget!
Picking a venue, especially for large events, is among the top reasons emphasizing the need to start early, ideal a few months before the event date (4-6 months). A lot needs to be considered. From the location and accessibility, size, cost, parking, and acoustics, to name a few standard checks.
The best venues in Orlando and Port St Lucie are often booked well in advance, meaning you should be prepared to deal with a few “NOs” before you can find a top option. This is why you must start early to ensure you aren’t forced to settle for a venue that hardly marks half the boxes on your checklist.
As a professional catering company, we do have a list of preferred partners and would be glad to share, please contact Chef Derrick.
A clear budget helps ensure you finance all the necessary functions for a smooth event. Designating enough for each aspect can be troublesome if you don’t have a budget for the event. Some aspects could suffer, yet, while not as seemingly important, they are the glue that keeps everything running together.
For instance, you could understaff, which means you’d be forced to work throughout the event and may even have to recruit some guests to assist. This means you won’t realize the most from the event, and even worse, it is susceptible to chaos as you juggle from one function to the next. This is another aspect of your celebration or event that a professional company like Well Kept Services can assist with. We are experts at predicting and planning food costs and ensuring all your guests are well taken care of!
You want the event to be perfect, but having a hand in everything doesn’t guarantee you’ll see it to the end. You should know when to delegate to facilitate successful operations, and running an event is among the functions you should do. This doesn’t simply mean turning to a few friends or staff and assigning them random tasks. Consider hiring professionals. The list is endless, from entertainers, speakers, food service, decorations, and marketing, to name a few.
Just like most things in life – events are better with a team! Since you have the time to facilitate smooth coordination, all the parties will pull in the same direction to create a successful event. Delegating breaks down the huge event mission into smaller, more manageable tasks. Placing the tasks in professional hands further enhances efficiency, making it easier to make your event go smoothly.
Can you focus when hungry? Food and refreshments are at the core of a smooth party, outing, or event. And it is not just about quantity; quality can’t take the backseat. Bad food is worse than no food. You could, for instance, be caught in a food poisoning fiasco which could result in significant financial losses, not to mention a ruined reputation. This is why more event planners choose professional food catering services.
Enlisting professional food service takes considerable weight off your shoulders. They have the experience, skills, and resources to safely, cost-effectively, and efficiently manage all your food and refreshment needs. Professional party catering services can handle virtually anything you need for the event. Whether you need fancy charcuterie board parties or simply ready food and drinks, you can find a professional within your budget who can meet, if not exceed, your expectations.
Here is the best part; experienced food catering professionals can do more than deliver top-class food and refreshment. The collaboration can bring outsider perspectives. The fresh ideas help spice up and keep the event lively, all while ensuring you have a well-balanced and diversified menu.
You’ve planned for a smooth event, but nothing is ever foolproof. One tiny detail could be missed, and before you know it, the event spirals into mayhem. A written event plan detailing the timeline and schedule, logistics, venue, catering management, presenters, entertainment, and promotion plan, among others, helps keep everything in check.
Nonetheless, you need contingency plans to help avert chaos should something go sideways. For instance, a backup speaker or entertainer can help keep the event going should an unforeseen circumstance like illness hit.
A successful event takes a lot of effort to execute. But it is our hope that with the proper planning, you can sit back and enjoy your event even more. The simplest way to make events as smooth as possible is delegating sensitive matters to professional services like a private chef in Orlando. Contact Chef Derrick Lewis for more on how you can turn your event around with catering service in Port St Lucie and surrounding. We are help to help you and your guests feel Well Kept!
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